At Laredo Notary Associates, we are committed to protecting the privacy and confidentiality of our clients. As a notary public, we recognize the sensitive nature of the documents we handle and the importance of maintaining strict confidentiality. This Privacy Policy outlines how we collect, use, store, and protect your personal information when you engage our notary services.

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1. Information We Collect

As part of our notarial services, we may collect the following types of personal information:

• Identification Information – Name, address, date of birth, driver’s license, passport, or other government-issued ID.

• Contact Information – Phone number, email address, and mailing address.

• Document Information – Details of the document(s) being notarized, including signatures, witness details, and transaction dates.

• Payment Information – If applicable, we may collect payment details to process fees for services rendered.

 

2. How We Use Your Information

We use your personal information for the following purposes:

• To provide notarial services – including identity verification, witnessing signatures, and administering oaths.

• To maintain accurate records – as required by law, including journal entries of notarized documents.

• To communicate with you – regarding appointments, document requirements, or service-related inquiries.

• To process payments – if applicable, for the services provided.

• To comply with legal obligations – and ensure that all transactions adhere to state and federal notary regulations.

 

3. Confidentiality and Security Measures

We take the security and confidentiality of your personal information seriously and implement the following safeguards:

• Secure Storage: Physical documents and electronic records are stored securely to prevent unauthorized access.

• Restricted Access: Only authorized personnel have access to confidential notarial records.

• Non-Disclosure: We do not share, sell, or disclose your personal information to third parties except as required by law.

• Data Retention: Notary records are retained for the period required by law and securely disposed of when no longer needed.

 

4. Disclosure of Information

We may disclose your personal information only in the following situations:

• As Required by Law – If a government agency, court, or regulatory authority requires access to notary records.

• With Your Consent – If you explicitly authorize the disclosure of your records to a third party.

• For Legal Protection – If disclosure is necessary to protect our rights, comply with legal requirements, or prevent fraud.

 

5. Your Rights and Choices

As a client, you have the right to:

• Access your records – Request details of the documents notarized for you.

• Correct inaccuracies – Notify us of errors in your information.

• Request confidentiality – Express concerns regarding how your data is handled.

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6. Online Privacy and Website Use

If our notary business has a website, we may collect non-personal data, including:

• Website traffic analytics and browsing behavior.

• Contact form submissions (only if provided voluntarily).

• Cookies (if applicable) to enhance website functionality.

We do not track or collect sensitive personal data through our website.

 

7. Updates to This Policy

We reserve the right to update or modify this Privacy Policy as needed. Any changes will be posted on our website with the last updated date noted.

 

By using our notary services, you acknowledge and agree to the terms of this Privacy Policy. If you have any concerns or questions, please contact us.

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Laredo Notary Associates – Ensuring Confidentiality and Trust in Every Transaction